GeM Vendor Assessment
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GeM Vendor Assessment
GeM Vendor Assessment is a mandatory verification process conducted by RITES to check your company’s documents, licenses, and production capacity.
It is required for Original Equipment Manufacturers (OEMs) and sellers of Q1 & Q2 category products on the Government e-Marketplace (GeM). Once completed, you receive a Vendor Assessment Certificate and an OEM Panel, which increases buyer trust and helps in winning bids
RITES is the appointed organisation responsible for vendor assessment by the GeM department. Once the OEM panel is established, sellers must list their brand in the appropriate category (whether it’s a registered or unregistered trademark).
After listing the brand, sellers need to complete the product listing to participate in bids and authorised resellers to link the listed products.
Who Needs GeM Vendor Assessment?
Vendor Assessment is required for:
OEMs who want to register their brand on GeM.
Sellers of Q1 & Q2 category products.
Importers/manufacturers outside India (as Deemed OEM, not covered here).
It is not required for resellers selling products under an already assessed OEM brand.
Vendor Assessment on GeM Portal
Following GeM registration, sellers are required to establish an OEM (Original Equipment Manufacturer) to assert ownership of their products and services. This involves applying for a Vendor Assessment on the GeM portal, conducted by RITES, to verify credentials and quality standards.
Once the OEM Panel is established, sellers can list their brand on the GeM portal. Subsequently, they can categorize their products/services and participate in bids. The Vendor Assessment process comprises two stages: Desktop Assessment and Video Assessment. We will explore the specifics of the Vendor Assessment for GeM in detail, but first, let’s align on the initial steps.
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What is Vendor Assessment on GeM?
The GeM Vendor Assessment is an important verification process for OEMs (manufacturers, assemblers, and importers) who want to list their products under Q1 and Q2 categories on the GeM portal. It does not apply to service sellers.
This assessment is conducted by RITES (Rail India Technical and Economic Service) and includes document verification (Desktop Assessment) and a live facility check (Video Assessment). The associated fees must be paid directly to RITES, and they vary depending on the seller’s annual turnover.
Once the vendor assessment is completed successfully, the seller is issued a Vendor Assessment Application ID (VA ID), which serves as proof of completion. With this VA ID, OEMs can proceed to create their OEM Panel, list brands, and upload products on GeM for participation in government procurement.
Completing the Vendor Assessment helps ensure that only credible and quality-verified manufacturers are able to sell through the GeM portal, thereby boosting buyer confidence and improving business opportunities.
Who can apply for Vendor Assessment on GeM?
Vendor Assessment is a mandatory requirement for sellers wishing to participate in the public procurement of Q1 and Q2 category products on the GeM platform. This assessment ensures that only credible and quality-assured vendors are allowed to sell their products.
Original Equipment Manufacturers (OEMs) can apply for Vendor Assessment under the following categories:
- Manufacturing Unit
- Assembling Unit
- Third-Party Manufacturer (with or without a brand name)
If the products are manufactured outside India, and the manufacturing location does not share a land border with India, the manufacturing entity must obtain a “Deemed OEM” status on GeM. This designation ensures that the foreign manufacturers meet the same stringent quality and credential verification standards as domestic manufacturers.
By undergoing the Vendor Assessment, OEMs demonstrate their commitment to maintaining high standards, thus gaining greater trust and credibility in the GeM marketplace.
GeM Vendor Assessment Fee
GeM Vender Assessment Consultant
Let’s collaborate to kickstart your journey on the GeM Portal. From initiating your registration and conducting vendor assessments to managing catalogs and handling GeM bids, we offer comprehensive support for all your GeM Portal needs.
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Documents Required for GeM Vendor Assessment
- GST Certificate or Tax Certificate: Proof of your tax registration.
- Registration Certificate: This includes MSME or Incorporation Certificate.
- Address Proof of Registered Address: Acceptable documents include electricity bill, rent agreement, or internet bill.
- Import Export Registration Certificate (IEC): Necessary for businesses involved in international trade.
- Quality Certificates: Such as ISO & CE certifications.
- Udyam Aadhar or MSME Registration: For small and medium enterprises.
- Product Licenses: Includes BIS licenses for the products applied.
- Contract Agreement or Service Agreement: Required for contract manufacturing.
- Work Orders: Copies of the latest and oldest work orders.
- Director Identity Proof: Documents like passport and Aadhar card.
- Private Purchase Orders: Private purchase order copy of 4 different zones (East,West,North,South).
- Master Company Data: Master Data, MGT-7 & AOC-4 for private companies or financial statements for other entities.
- Product Test Reports: Where applicable.
- Additional Documents: other specific documents required based on the nature of the business.
Bidz Professional
Our Services
As one of the best GeM consultants in India, we provide complete consultancy services for the Government e-Marketplace (GeM). Our focus is to help businesses simplify registration, bidding, and compliance with expert guidance on gem portal.
GeM Portal Registration
Get your business registered on the Government e-Marketplace with expert guidance. We ensure a hassle-free GeM registration process so you can start selling to government buyers confidently.
Vendor Assessment on GeM
We assist manufacturers and brand owners in completing the Vendor Assessment process to become verified OEMs on GeM. Gain official recognition and boost your credibility in government procurement.
OEM Panel Registration
We help businesses obtain OEM Panel approval on GeM to register their brands, list products, and manage authorized sellers—ensuring brand control and product authenticity.
GeM Portal Retainership
Bidz Professional’s GeM Retainership Plans offer expert support for seamless government procurement. Simplify compliance, bid management, and documentation while maximizing GeM opportunities.
Product Listing on GeM
We help you list your products effectively on GeM with accurate specifications and keywords, ensuring higher visibility and more opportunities to win government orders.
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Let’s collaborate to kickstart your journey on the GeM Portal. From initiating your registration and conducting vendor assessments to managing catalogs and handling GeM bids, we offer comprehensive support for all your GeM Portal needs.
We’re here to answer your questions, understand your needs, and provide expert advice tailored to your goals. Whether you’re new to the Government e-Marketplace or looking to enhance your existing presence, our team is ready to guide you—completely free of charge! Fill out the form below, and let’s unlock your business potential together.
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GeM Vendor Assessment Process
Stage 1: Desktop Assessment
In the first stage, vendors are required to submit relevant information and documents for review. This initial assessment checks for any discrepancies or non-compliance issues.
If any are found, they will be flagged for resolution.
Stage 2: Video Assessment
The second stage involves a video assessment conducted by RITES auditor. This step validates the entire process through a video call, ensuring that the documents submitted during the Desktop Assessment are accurate and up-to-date. The vendor has to pass the Video Assessment to get OEM panel. Know more about the video assessment process and best practices to avoid rejection.
Pre - Requisites of Video Assessment
- Ensure the phone runs on Android version 5 or above to support the video calling.
- Use an Android phone from reputable brands such as Samsung, OnePlus, Redmi (Mi), Motorola, etc.
- A piece of headphones or earphones with an integrated microphone is essential to ensure clear communication during the assessment.
- The internet connection should work effectively inside the manufacturing site.
- A stable and high-speed internet connection is necessary to ensure uninterrupted video calls.
- The manufacturing site should be in full working condition to demonstrate the product manufacturing process.
- All machinery at the site should be operational, and manpower should be available to showcase the workflow.
- This includes providing detailed insights into the quality control measures in place.
- The quality manager should be present during the assessment to explain and depict the product quality assurance processes.
- These documents should be readily accessible to share and discuss during the video assessment.
- Keep documents and certificates related to Research & Development (R&D), patents, and prototypes ready (if available).
What are the benefits of vendor assessment?
- Increased Credibility: Enhances trust among buyers by verifying the quality and reliability of your products.
- Improved Visibility: Verified vendors have higher visibility in search results, increasing the chances of being selected for bids.
- Access to Government Contracts: Allows participation in government tenders, expanding your market reach.
- Competitive Advantage: Sets your business apart from non-assessed vendors, showing commitment to quality standards.
- Streamlined Bidding: Simplifies the bidding process making it easier for buyers to choose your products.
- Enhanced Brand Reputation: Boosts your brand’s image as a verified and reliable supplier on the GeM portal.
- Faster Buyer Decisions: Speeds up purchasing decisions as buyers prefer pre-assessed and verified vendors.
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Why Bidz Professional?
we offer continuous support through our GeM portal retainership service, ensuring your products and services are properly represented and well-positioned for growth. From OEM panel registration to brand listing and more, we offer comprehensive solutions that save you time and help you stay ahead in the competitive government marketplace.
- We provide expert support to our clients in Government e-Marketplace (GeM) process.
- we are proud to offer top-tier Government e-Marketplace (GeM) services.
Yes, vendor assessment is mandatory for sellers who want to register as OEMs and list products in Q1 and Q2 categories. Without passing vendor assessment, sellers cannot create an OEM panel or list their brand on GeM.
No, vendor assessment is only for OEMs (manufacturers, assemblers, or importers). Resellers don’t need to undergo vendor assessment; instead, they can link their products under an already assessed OEM’s brand.
The vendor assessment on GeM is conducted by RITES (Rail India Technical and Economic Service). They carry out both the Desktop Assessment (document verification) and Video Assessment (factory/site verification).
If a vendor fails vendor assessment, RITES provides observations and reasons. The seller can rectify issues and reapply. Common reasons for rejection include missing documents, non-compliance during video assessment, or mismatched details.
You can check your vendor assessment status by logging into the GeM Seller Dashboard under the “Vendor Assessment” section. Updates are also sent to the registered email ID from RITES.
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