Deemed OEM Vendor Assessment on GeM Portal
Foreign manufacturers who don’t want to register directly on the GeM portal can still participate in Indian government procurement through a Deemed OEM Certificate. This arrangement allows an Indian company to represent the foreign manufacturer, provided the finished goods are manufactured outside India (excluding bordering countries, i.e, China, nepal Etc)
Deemed OEM Vendor Assessment on GeM Portal
The Government eMarketplace (GeM) has become India’s trusted platform for transparent and efficient public procurement. For foreign manufacturers based outside India (except neighboring countries), registering as a Deemed Original Equipment Manufacturer (OEM) provides a smart way to enter the growing Indian market.
Deemed OEM on GeM Portal
👉 GeM Deemed OEM: Enables foreign manufacturers outside India (excluding bordering countries) to participate in Indian government procurement.
👉 Assessment Process: Involves desktop and video evaluations conducted by RITES.
👉 Checklist Before Assessment: Operational manufacturing site, quality manager presence, and necessary documents.
👉Practical Use Case: Many foreign companies prefer to appoint Indian businesses as Deemed OEMs rather than registering themselves.
What is Deemed OEM?
Deemed OEM is a status granted to Indian companies who are authorized to represent foreign manufacturers on GeM. Instead of the foreign company registering directly, they provide a Deemed OEM certificate to an Indian partner. This certificate allows the Indian company to undergo Vendor Assessment on behalf of the manufacturer. Once approved, the Indian entity gets listed in the OEM panel as Deemed OEM.
This designation, though similar to standard OEM registration, requires specific documentation for desktop assessment. Essential criteria include the unit being situated outside India and in a country not sharing a land border with India.
This status ensures adherence to Indian procurement standards, facilitating transparent and efficient government transactions on GeM.
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Deemed OEM Vendor Assessment Process
Once a seller applies for the Deemed OEM Vendor Assessment, Rail India Technical and Economic Service (RITES) will initiate the process by sending an email to the seller’s registered email ID. it will contain the necessary login credentials required for the assessment portal.
Stage 1: Desktop Assessment
In the first stage, Desktop Assessment on GeM serves as an initial evaluation conducted by RITES (Rail India Technical and Economic Service), focusing on comprehending the process, policy, procedure, and overall performance of the business entity seeking Deemed OEM status.
This assessment is critical in verifying various aspects of the manufacturer’s capabilities, including organization details, financial capacity, production capacity, and product quality.
Stage 2: Video Assessment
The second stage involves a video assessment conducted by RITES auditor. This step validates the entire process through a video call, ensuring that the documents submitted during the Desktop Assessment are accurate and up-to-date.
The vendor has to pass the Video Assessment to get OEM panel. Know more about the video assessment process and best practices to avoid rejection.
Pre - Requisites of Video Assessment
- Ensure the phone runs on Android version 5 or above to support the video calling.
- Use an Android phone from reputable brands such as Samsung, OnePlus, Redmi (Mi), Motorola, etc.
- A piece of headphones or earphones with an integrated microphone is essential to ensure clear communication during the assessment.
- The internet connection should work effectively inside the manufacturing site.
- A stable and high-speed internet connection is necessary to ensure uninterrupted video calls.
- The manufacturing site should be in full working condition to demonstrate the product manufacturing process.
- All machinery at the site should be operational, and manpower should be available to showcase the workflow.
- This includes providing detailed insights into the quality control measures in place.
- The quality manager should be present during the assessment to explain and depict the product quality assurance processes.
- These documents should be readily accessible to share and discuss during the video assessment.
- Keep documents and certificates related to Research & Development (R&D), patents, and prototypes ready (if available).
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Documents Required for Deemed OEM Vendor Assessment
- OEM Declaration: A declaration to be submitted by the Original Equipment Manufacturer (OEM) with respect to Deemed OEM.
- Company Registration Documents: Proof of company registration.
- Promoter Details: Names, contact details, and email addresses of the promoters.
- PAN Card Copy: A copy of the PAN card.
- GST Registration: GST registration details, especially if there are multiple billing addresses.
- Cancelled Bank Cheque: A cancelled bank cheque.
- Purchase Order Copies: Copies of purchase orders, delivery challans, goods receipt notes, and invoices for government tenders/businesses for the last three years.
- Financial Statements: Balance sheet and profit & loss account, duly certified by a Chartered Accountant (CA) or Cost Accountant (ICWA).
- Bank Reference Letter: A reference letter from the bank.
- Management Profile: Names and addresses of the management team, along with their experience in dealing with government organizations.
- Additional Notes: Rail India Technical and Economic Service (RITES) may request additional documents or information as needed for verification.
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